Privacy Policy

Personal Information Protection Policy

Dynamic Map Platform Co., Ltd. (hereinafter the “Company”) promotes the protection of personal information by establishing the following personal information protection policy, building systems for the protection of personal information, and ensuring that all employees recognize the importance of protecting personal information and are committed to doing so.

Management of Personal Information

The Company shall implement safety measures in order to keep personal information accurate and up-to-date, and take necessary measures to prevent unauthorized access, loss, damage, falsification, leakage, etc. of personal information, and manage personal information appropriately.

Acquisition and Use of Personal Information

The Company shall acquire personal information in accordance with laws and regulations by appropriate and fair means to the extent necessary to achieve the purposes of use, and shall use the acquired personal information within the scope of the purposes of use.

Prohibition of Disclosure and Provision of Personal Information to Third Parties

The Company shall appropriately manage personal information acquired or received from individuals, and shall not disclose personal information to third parties, except in the following cases.

・When there is consent from the individual
・When disclosing information to contractors to whom the Company outsources its services in order to provide services requested by the individual
・When disclosure is required by law

Personal Information Security Measures

The Company shall take all possible security measures to ensure the accuracy and safety of personal information.

Inquiries by the Individual

In the event that an individual wishes to inquire about, correct, or delete their information, the Company shall do so upon confirming the identity of the individual.

Compliance with and Review of Laws, Regulations, and Norms

The Company shall comply with the laws and regulations of Japan and other norms applicable to the personal information in its possession, and shall review and improve the content of this policy as appropriate.

Revised: March 27, 2025
Dynamic Map Platform Co., Ltd.
CEO & President
Shuichi Yoshimura

Handling of Personal Information

Purposes of Use of Personal Information

Types of personal information	Purposes of use
Customers' personal information	・To communicate with customers as necessary for business purposes ・To perform various tasks in order to fulfill contracts with customers ・To communicate with customers as necessary for business purposes+C41 ・To provide information regarding seminars, exhibitions, etc. that the Company holds (sponsors, co-sponsors, or supports) or at which the Company is exhibiting ・To conduct questionnaires for the purpose of surveying customer satisfaction, opinions, etc. ・To respond to inquiries, requests, etc. from customers ・To communicate with customers regarding business negotiations and transactions
Shareholders' personal information	・To respond to the exercise of shareholders’ rights or to fulfill the Company’s obligations under the Companies Act and other related laws and regulations ・To provide various benefits to shareholders in relation to their status as shareholders ・To implement various measures to facilitate a smooth relationship between shareholders and the Company ・To manage shareholders in ways such as creating shareholder data in accordance with prescribed standards based on various laws and regulations ・To perform clerical work related to the above items
Job applicants' personal information	To make contact with regard to evaluation, selection, etc. related to recruitment activities, and to send materials and other procedural matters
Personal information of former employees, executives, and current employees (including family members)	Management of personal information of former employees, executives, employees, etc. (including their families) for personnel and labor management, operation and management of benefit systems, health and safety management, other employment-related management, procedures required by law, administrative contact, and emergency contact
Personal information that be used to identify individuals (house nameplates, personal appearance, etc.) captured in images taken by cameras mounted on surveying vehicles	(1) Providing products and services that process photographed images, etc. (2) Conducting research and development of image recognition technology, etc. *In the above cases, the Company has entered into contracts and other agreements with recipients of such personal information not to use or leak such information.
To analyze and improve access to the Company’s webpages such as Internet domain names, IP addresses, page viewing information, cookies, and personal information and inquiry content, etc. entered by customers on the Company’s webpages	・To analyze and improve our website's access. ・To provide information about the Company’s products and services ・To provide information regarding seminars, exhibitions, etc. that the Company holds (sponsors, co-sponsors, or supports) or at which the Company is exhibiting

*Handling of Cookies

About Cookies

Cookies are a function that stores information about a customer’s website browsing on the customer’s computer (PC, smartphone, tablet, or other Internet-capable device). The Company uses cookies to acquire usage information such as the number of times the website has been visited and which pages on the website have been visited. The information contained in cookies cannot be used to identify any individual customer.
Additionally, customers may disable the function of cookies through their web browser settings. However, please note that if cookies are disabled, some of the functions on the Company’s website cannot be used.

Purposes of Use of Cookies

The Company uses information collected through the use of cookies to analyze customers’ usage of the website (access status, traffic, routing, etc.), and to improve the performance of the Company’s website itself and to improve and enhance the products and services that the Company provides to customers.
Additionally, Google Analytics may also be used for this analysis.
Please see the following pages for information on the privacy policy of Google and the terms of service for Google Analytics.

Google Privacy Policy

Google Analytics Terms of Service

Security Management Practices

The Company shall endeavor to keep personal information accurate, complete, and up-to-date within the scope of the purposes of use, and shall take the necessary and appropriate security control measures as follows to prevent unauthorized access, leakage, falsification, loss, damage, etc. to personal information, and shall correct these measures as necessary.

(1) Establishment of basic policies
The Company has established basic policies detailing compliance with relevant laws, regulations, guidelines, etc. and a contact point for inquiries, complaints, etc.

(2) Maintenance of discipline regarding the handling of personal data
The Company has established and is complying with regulations and manuals regarding the procedures for each stage of the personal data handling process and the responsibilities and authority of those handling personal information.

(3) Organizational security management practices

・In the event that there are multiple workers handling personal data, they shall be categorized into those in positions of responsibility and others.
・Persons in positions of responsibility shall confirm that personal data is being handled in accordance with the basic handling procedures established in advance.
・The Company shall establish a reporting and communication system, investigate facts and determine causes, and consider, determine, and publicly announce measures to prevent recurrence.
・The Company shall conduct audits of personal information handling practices on a regular basis.

(4) Personal security management practices

・Employees undergo training on a regular basis.
・Matters related to the confidentiality of personal data are incorporated into employment regulations, etc., and are made known throughout the company.

(5) Physical security management practices

・Measures to prevent unauthorized persons from viewing personal data in areas where personal data is handled have been implemented, such as access control and restrictions on devices that can be brought in.
・Devices that handle personal data, as well as electronic media and documents containing such data, are stored in locked cabinets, etc., and measures have been implemented to encrypt and password-protect personal data that is carried.
・At the time of decommissioning of personal data, non-recoverable means such as incineration, melting, appropriate shredding, and physical destruction are implemented.

(6) Technical security management practices

・Measures to prevent unwanted access to personal data by clearing identifying devices that handle personal data and the employees that handle such devices have been implemented.
・Firewalls and other security software have been implemented to prevent unauthorized access from outside, and logs and other information are regularly analyzed in order to detect unauthorized access.
・Measures to prevent leakage, etc. associated with the use of the Company’s information systems, have been implemented, such as encrypting the routes and content of communications containing personal data.

Restrictions on Provision to Third Parties

The Company shall not provide personal data to third parties without the prior consent of the individual, except in the following cases.

When required by law
When necessary for the protection of the life, body, or property of an individual, and it is difficult to obtain the individual’s consent
When particularly necessary to improve public health or promote the sound growth of children, and it is difficult to obtain the individual’s consent
When necessary to cooperate with a national agency, local government, or a person or organization entrusted by either of the foregoing in executing affairs prescribed by laws or regulations, and obtaining the consent of the individual may impede the execution of such affairs
When provided to academic research institutions, etc. for the purpose of academic research

Outsourcing

The Company may entrust all or part of the handling of personal information to a third party within the scope necessary to achieve the purposes of use. In such cases, the Company shall perform necessary and appropriate supervision of the contractor.

Shared Use

The Company may jointly use personal data as follows.

Items of personal data to be shared
Name, date of birth, address, telephone number and other contact information, family, occupation, and information regarding individual transactions.
Scope of joint users
Dynamic Map Platform North America, Inc.
Dynamic Map Platform Europe, GmbH
Dynamic Map Platform Axyz Co., Ltd.
Dynamic Map Platform Korea, LLC
Dynamic Map Platform Arabia Ltd.
DYNAMIC MAP PLATFORM DATA - L.L.C
Purposes of use of joint users
(1) Guidance, research, and development of various products and services
(2) Decision-making when providing various products and services
(3) Assessment and management of various risks and the performance of Group business management operations in an appropriate manner
(4) Optimization of the allocation of human resources within the Group
Party responsible for management of jointly used personal data
Koji Yamada, Managing Officer - Corporate, Dynamic Map Platform Co., Ltd., Personal Information Protection Manager

Disclosure, Correction, Suspension of Use, etc. of Retained Personal Data

In the event that the Company receives a request for notification of purposes of use, disclosure, correction, etc., or the suspension, etc. of use of retained personal data from an individual or a representative of the individual, the company shall respond to the request in accordance with its prescribed methods. For more information on the specific methods, please contact the Company on an individual basis using the contact information below and request such information.

Inquiries

For complaints or inquiries regarding the Company’s handling of personal information, please contact the Company using the form below.
Contact Us

Certifications Related to Personal Information Protection

The Company holds ISO/IEC 27001:2022 (JIS Q 27001:2023) certification, an international standard for Information Security Management Systems (ISMS).

Revised: March 27, 2025

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